This page contains information pertaining to services that the Group Project Data Managers are responsible for supporting.
- E-MAIL ALIAS and LIST ARCHIVE
- WINDOWS FILE MANAGEMENT
- CALENDARING
- GROUP PROJECT WEB SITE
- DOING SURVEYS
- GROUP PROJECT REPORT
- PREPARING YOUR GROUP PROJECT POSTER
- MAKING .PDFs
For the information below, please substitute GROUP with the lower-case version of your group project's short e-mail name.
Class of 2010 groups:
abalone
aecom
baja
chinarivers
energyrubix
footprint
greenla
marketainer
nano
onions
patagonia
pws
samo
seafoodsynergy
tejon
Class of 2009 groups:
antelope
catalina
cofan
copper
deckers
limoneira
mexico
mpa2
piute
sealevel
southcoast
tnc2
yardi
zurich
E-mail Alias and List Archive
Your group list has already been populated with your group members, but you can add members to the alias by going to http://www.list.bren.ucsb.edu/mailman/admin/GROUP and entering your administrative password (either the one that was emailed to your, or if you changed it, the new one). Click on Membership Management and scroll down to Mass Subscribe Members. Submit your changes and Logout.
Remember that if you add stakeholders or your advisor, they will receive copies of all emails sent to the list. They can post to the list without being members if you go to Privacy Options and add their email address to "Addressess of members accepted for posting to this list without implicit approval requirement."
You can access the subscriber list and archives at http://www.list.bren.ucsb.edu/mailman/listinfo/GROUP. Authenticate with your email address and list password, not your Bren password.
TIP: You can send e-mail out with the reply address set to GROUP@bren.ucsb.edu from Outlook by going to File -> New Mail -> Options... -> check and fill in "Have replies sent to".
Windows File Management
You group project drive "G:" is automatically mapped to "\\babylon\GroupProjects2009\GROUP". The Data Manager can create folders and assign permissions to them. Briefly, you can right-click on the folder you want to change access on and go to Properties. Click on the security tab and either change the permissions for your group. If you want to give access to your advisor, go to Add and type in ESM\username and click OK. Then, with this user selected, set the permissions. Modify will let them add or change anything, but not delete. We recommend setting up the following directories:
lib = library where the group members can view the latest versions and final products maintained by the data manager, a.k.a. data librarian.
work = working documents for group members to have individual space for creating documents
A comprehensive explanation of How to set, view, change or remove special permissions for files and folders in Windows XP can be found at this link.
Calendaring
Use Corporate Time to schedule meetings with group members, faculty and others.
Group Project Web Site
Group-maintained web site:
1) Web Editor's editing location
U:\GROUP_html
2) Public internet location
http://www.bren.ucsb.edu/~GROUP or
www.bren.ucsb.edu -> Research -> Group Projects -> GROUP
Web site tips:
- Save often, and to your network drives (ie H: or G:). Avoid saving to your desktop or anywhere else on your local machine.
- Don't open a document simultaneously along with someone else.
- Make backup versions of important documents, especially when several people are editing.
- Chunk out large documents into chapters or sections.Large word documents can become easily corrupted, especially when large images, spreadsheets and other objects are embedded
- When having problems, try to save as Rich-Text Format (*.rtf).
- Click on the File button, and select Save As.
- Choose to save the file as a Rich Text Format (*.rtf) file.
- Close, and then re-open the document. (You may need to choose to look for *.rtf files)
- After doing this, you may save the document in word format (*.doc)
1. The group webmaster can edit the website by opening up Microsoft FrontPage, then going to File -> Open Web, and navigating to U:\GROUP_html . The lab computers have FrontPage 2003 which you can learn more about with these audio tutorials. Make sure you have your headphones!
2. If you are knowledgeable in web editing and want to use another web page editor, please do the following:
a. Use relative links, so if you copy your web site from your home computer or H: drive, it does not have to go to your home computer or H: drive to access images and links.
b. Name your home page index.html and copy it to U:\GROUP_html
Surveys
We may be able to offer some advice if you decide to do surveys. Please send an email to request@bren.ucsb.edu.
Check out the UCSB Survey Center
Please be aware of policies regarding human subject testing.
Writing a big report with 5 people working concurrently can be challenging.
General Word Tips
Below are some options for where you can get your poster and briefs printed, but be sure to CHECK THE VENDOR’S INFORMATION about acceptable software, formats, and file types BEFORE beginning the poster and briefs. Poster size should be a minimum of 4 ft. x 3 ft. but no larger than 4 ft. x 6 ft. (including borders), and the resolution for the files for most printers should be at least 300 dpi. Information below was obtained in 2010, but you should call vendors directly to verify current prices and requirements.
1. ALTERNATIVE COPY SHOP - Isla Vista
Posters:
3’x5’ 4-color poster printed on poster paper - $32.50. There is an extra charge for lamination and mounting, so please call for exact pricing.
You must identify yourselves as Bren Students to receive the discount and please allow 2-3 days lead time on the posters. The best person to contact is John Hoyne 805.968.1055 jhoyne@alternativecopy.com.
Files can either be brough to the store or uploaded through the website www.alternativecopy.com by following the link ‘Upload files”.
Issac Clarke is the Manager of the store and he can help with any special requests and rush orders. The best file format is a PDF - one generated at Press Quality and with all font information included. Save the file compatible with the lower versions of Acrobat (4.0 to 6.0). They do have a higher version of Acrobat Professional but using the lower version will avoid all compatibility issues. Do NOT compress/downsample images to less than 300 dpi.The font issues are taken care of by checking an option to "subset fonts when percent of characters used is less than 100%." These are options readily available out of Adobe's Illustrator and InDesign. If Photoshop is used to create the file, please use a resolution of 300 dpi at the size wanted and save a TIFF or an EPS file. The latter can be converted to a Press Qualtiy PDF using the Acrobat Distiller. PowerPoint files should be saved as an image, a JPG at 300 dpi with the highest image quality. I know there have been issues in the past with posters created in PowerPoint. When I tried the built-in option to Save As a PDF it saved a 3x4 foot page as a letter size PDF. (I was workingwith the 2008 version of PowerPoint on an iMac.)
Briefs:
Color copies and black and white copies are discounted to $.27 and $.03 respectively. Please allow at least 24 hours for printing of the briefs.
2. UCSB INSTITUTE FOR TERAHERTZ SCIENCE AND TECHNOLOGY (ITST) - 3410 Broida Hall
The UCSB Institute for Terahertz Science and Technology (ITST) has a poster printer on site. This machine prints a poster in less than 15 minutes and the cost is $40.00 for a poster sized smaller than 36"x48"(maximum poster width is 36") . Printer is available on a first come, first served basis. No reservations are required. File format must be either MS PowerPoint 97-2003 or .pdf
Cost:
$40 per poster smaller than 36”x48”. Please make your poster without full color background if possible.
$40 per poster for full color background.
$80 per poster greater than 36”x48”.*You need to leave a 1" margin all around your poster.
Should you decide to use the ITST printer, please CHECK THE VENDOR’S INFORMATION about acceptable software, formats, and file types BEFORE beginning the poster. http://www.itst.ucsb.edu/PosterPrinterEsmeralda.html (click on "How to print" for detailed information).
3. MARINE SCIENCE INSTITUTE - 1136 NOBLE HALL
They have a 42" wide poster printer that is available for use to print posters. You need to directly contact Beth O'Connor at 805-893-2051 oconnor@lifesci.ucsb.edu at least 2 weeks in advance to arrange a time to print. A standard four foot poster usually costs about $30. The best format for the posters is Powerpoint and must be brought on CD or flash drive as the computer is not hooked up to Internet. The process usually takes about 30 min from start to finish, but allow yourself more time to accommodate other printers or other unforseen circumstances.
4. INSTRUCTIONAL DEVELOPMENT - KERR HALL
Instructional Development has a photo quality poster printer. Poster cost is $8/sq. ft.
The bottom line is: If you can make a pdf that looks good to you, they can print it.
In addition to pdf’s, they can accept a number of other formats destined for output to the large format printer. Tiff, jpg, and eps, are best. They can also accept native software formats for PhotoShop, InDesign, and Illustrator although one always runs a small risk of cross platform (they are an all Macintosh environment), font, and version issues.For more detailed information on poster printing, please see the poster tutorial at the bottom of this page: http://artworks.production.id.ucsb.edu/
5. KINKO'S - in Goleta or on Hope Street
Kinko's has a partnership with UCSB where if you bring in a University Purchase Order, you will get a discount.
Posters:
Regular posters are currently $7.25 / sq.ft. with this discount. For glossy or laminated posters they charge $9.25/sq. ft and 8.25/sq. ft., respectively. Mounting is additional so call for exact pricing. Preferred format is .pdf, but they will also accept .jpg. Please allow at least 24-48 hours for completion, depending on how busy they are.
Briefs:
Color copies and black and white copies are discounted to $.39 and $.03 respectively. Please allow at least 24 hours for printing of the briefs.
If you have any questions, please send them to request@bren.ucsb.edu